Role: Safety Assurance Administrator
Location: London
Salary: Competitive Salary, plus benefits
Contract: Permanent
Hours: Monday-Friday 9am-5pm
Why FirstPort?
FirstPort, are on an ambitious journey to redefine excellence in UK residential property management. We are committed to elevating and resetting industry standards to be the most trusted and professional residential property management company.
By joining us as a Safety Assurance Administrator you will play a pivotal role in achieving our vision:
- Impactful Work: You will directly support FirstPort’s mission to elevate industry standards and provide an exceptional service to our customers.
- Professional Growth: With access to accredited training and development programmes, you will be empowered to reach your potential.
- Supportive Environment: We foster a culture where collaboration and innovation thrive, ensuring you feel valued and supported every step of the way.
- A Future of Opportunity: Be part of a forward-thinking organisation that is shaping the future of residential property management in the UK.
At the core of everything we do are our leadership principles:
- Collaborative: We work together, combining expertise to deliver outstanding outcomes for our customers
- Consistent: We deliver dependable results, building trust with customers and colleagues.
- Simple: We simplify the complex, ensuring our financial processes are straightforward and understood.
- Clear: We communicate with clarity, making information accessible and transparent to all stakeholders.
Your Role, Your Impact
As a Safety Assurance Administrator, you will support the internal Safety Assurance Business partners by providing administrative support to the team who are managing fire safety, health & safety and building safety.
This role will be responsible for covering administrative duties across numerous aspects of Safety Assurance, ensuring all internal data systems are kept up to date.
You will report to the Senior Safety Assurance business Partner
This will require an ability to manage your own workload through excellent time management and administrative skills, whilst maintaining a high level of data accuracy
Key Responsibilities:
- Provide a proactive, comprehensive and professional administrative coordination support for the Building Safety manager duties
- Verify accuracy of data held within our asset database, updating records where applicable
- Produce ad hoc reports to enable data analysis from the internal data systems
- Liaise with internal and external teams to ensure all updates and data are recorded accurately and updated frequently
- Update various excel spreadsheets following updates received
- Liaise with internal and external teams to gain updates on various Safety Assurance matters and concerns.
- update external databases with specific updates around assurance ( fire service portal)
Skills & Qualifications:
Essential
- Experience of inputting data into systems and maintaining high data integrity
- Ability to analyse basic data and produce appropriate reporting
- Excellent written and verbal communication skills
- Familiar with Microsoft Office programs and database applications
- Efficient in maintaining administration and record keeping electronically
- Excellent IT skills, social-media awareness and up to date with new technology
- Ability to work under pressure resilient, able to prioritise and manage time effectively
Desirable
- At least one years’ experience working in a admin role
- An understanding of Property Management sector
Personal Qualities & Skills
- Excellent Organisational skills
- Ability to work quickly and accurately to meet tight deadlines
- Enthusiastic team player
- Able to produce work of a consistently high quality
- Excellent interpersonal skills
- Possess a 'can do' attitude with a confident approach to ownership and accountability
- Collaborative and communicative team member who thrives in collaborative environment and enjoys working with others
What’s in it for you?
Our customers deserve the best and the same applies to our people. We will provide you with the technology, training and support that you need to do your job well. We offer competitive salaries and a range of benefit packages depending on the grade of your role, such as private medical insurance, pension contributions and life assurance. In addition, we also offer a range of exclusive discounts on extra benefits to help you, and your family make the most of your money, safeguard your future and look after your health, including discounted gym membership for all colleagues.
Diversity
We’re committed to promoting diversity at FirstPort and recruit on merit. We will ensure we make any adjustments that we can to support both through the recruitment and on-boarding process.
Ready to make a difference?
If you’re ready to take the next step in your career and make a difference we’d love to hear from you!
All applicants must be eligible to live and work in the UK without restrictions, and documented evidence of eligibility will be required.
Join us at FirstPort, where we not only manage properties but strive to lead and transform the industry. Together, we can make a difference – for our customers, our colleagues, and the future of residential property management in the UK.
Elevate your career. Reset the standard. Join FirstPort.